Everything you need to know
Answers to the questions we hear most from accounting firms and family offices evaluating Artiffex.
General
Artiffex is a modernized investment accounting platform built for Canadian accounting firms and family offices. It captures, converts and reconciles investment data from broker statements, the book of record for tax, modernizing the full workflow and producing tax-ready outputs including T2 schedules and T1135 filings.
Artiffex is available as a SaaS platform your team operates directly, or as a Managed Services where the Artiffex team handles the reconciliation work on your behalf.
Artiffex serves three client types:
- Accounting firms across Canada that manage investment portfolios for business clients and need to produce tax-ready schedules each year
- Family offices that require monthly or annual reconciliation of complex investment portfolios across multiple broker accounts
- Fund administrators that need to modernize the bookkeeping layer beneath fund reporting and deliver consistent, accurate data to clients without manual reconciliation
Both the SaaS platform and Managed Services are purpose-built for these use cases, with deep support for Canadian tax requirements including T2 and T1135.
Investment accounting has traditionally relied on spreadsheets, manual reconciliation, and specialist labour. During busy season, this creates bottlenecks: files take weeks to process, errors are easy to introduce, and scaling up means hiring.
Artiffex modernizes the full reconciliation workflow. Broker statements go in; reconciled schedules, gain and loss reports, FX tracking, and Taxprep-ready outputs come out, in a fraction of the time.
Yes. Artiffex produces outputs that are compatible with Canadian tax requirements, including:
- Taxprep-ready T2 and T1135 downloads
- Foreign Asset Verification Reports (T1135)
- Realized gain and loss reports
- FX USD tracking schedules
- Cash continuity schedules with journal entries
Managed Services
With Managed Services, you send Artiffex the client’s broker statements and we handle the rest. Our team processes the data through the Artiffex platform and returns a complete, tax-ready package: reconciled continuity schedules, gain and loss reports, T1135 support, FX tracking, and Taxprep-ready outputs.
There is no new software for your team to learn or install. You simply receive the finished deliverables.
Each engagement includes:
- Reconciled continuity schedule per broker account with journal entries
- Realized gain and loss reports
- Foreign Asset Verification Report (T1135)
- FX USD tracking schedule
- Summary of transfers in and out
- Taxprep-ready T2 and T1135 outputs
Custom exports and reporting are also available to match your firm’s specific requirements.
No. Managed Services has no minimum commitment. You scale as your business scales. This makes it well-suited for firms that need protection from seasonal workload spikes.
Turnaround depends on engagement volume, complexity and the completeness of the source statements. Timing is confirmed during scoping so your team can plan around a committed date.
SaaS Platform
The Artiffex SaaS platform lets your team capture, convert and reconcile investment data directly, with full control at every step. Upload broker statements from any supported custodian and the platform processes them automatically, producing the same tax-ready outputs as Managed Services, under your firm’s direct control.
It includes an online reference library of training videos and guides, and integrates directly with Taxprep for T2 and T1135 downloads.
Artiffex supports statements from over 1,000 financial institutions. If you have a statement from a source that is not yet supported, contact our team and we will work to add it.
No. The platform is fully web-based and requires no installation. Your team can access it from a browser with no IT project required. Onboarding typically takes two business days of hands-on training.
SaaS: Your team processes files directly on the platform. You have full visibility and control over each engagement. Best for firms with 50 or more entities that want to run investment accounting in-house.
Managed Services: Artiffex’s team does the processing on your behalf. You send in the statements and receive back the completed deliverables. No software learning curve. Best for firms that want to offload the work entirely.
Some firms use both: SaaS for day-to-day volume and Managed Services to absorb peak demand.
Pricing
Managed Services is priced per entity, per year, from $599 CAD. There is no long-term commitment: use Artiffex as flexible capacity, from one complex file to hundreds of entities.
All prices are in Canadian dollars. Restrictions and conditions apply. View full pricing details.
The SaaS platform is a monthly subscription starting at $1,750 CAD per month. It is best suited for firms with 50 or more entities that want to run investment accounting at scale.
All prices are in Canadian dollars. Restrictions and conditions apply. View full pricing details.
Artiffex is committed to transparent pricing. Contact our team for a full breakdown of what is included in your engagement, and what, if any, conditions apply to your specific situation.
Security & Data
All client data is stored in Canada. Artiffex maintains Canadian data residency across its infrastructure, which is relevant for firms with compliance obligations related to where financial data can be hosted.
Artiffex is built with security in mind. Data is encrypted both in transit and at rest, on infrastructure designed for financial services. For specific questions about our security posture, please contact us or review our Security Policy.
No. Client data submitted to Artiffex is used solely to perform the reconciliation and reporting services described in your engagement. Please review our Privacy Policy for full details.
Getting Started
For both SaaS and Managed Services, onboarding can be completed in as little as two business days. For the SaaS platform, this includes hands-on training sessions with your team. For Managed Services, it covers the setup required to begin receiving files and returning deliverables.
To get started with Managed Services, you will need:
- A client list for the entities you want processed
- Original PDF broker statements for the fiscal year
No new software is required. Our team will walk you through the submission process during onboarding.
For the SaaS platform, we recommend:
- Identifying an internal champion who will lead adoption at your firm
- Preparing a client list and procuring original PDF broker statements
From there, Artiffex handles the rest during your onboarding sessions. No IT project or installation is required.
Artiffex provides year-round support, not just during busy season. SaaS clients also have access to an online reference library of training videos and guides. Our team understands investment accounting and can support your firm through questions, process reviews, and continuous improvement.
Still have questions?
Our team is happy to walk you through anything, with no obligation.